After nearly 7 years in the role, our current PTA Chair, Lisa Hollier, has decided it’s the right time to step down at the end of this academic year (July 2023). She has loved being the Chair of the St Francis School Association (PTA) for the past few years, but with her youngest child leaving the school in the next couple of years, it’s time to give the opportunity to someone else to lead the team.
So we are looking for applicants with a little bit of time on their hands to take over the role. This could be a joint venture if need be as we also have a vacancy for a Vice- or Co-Chair.
Why get involved?
The St Francis PTA is a really friendly and supportive group of parents and school staff whose primary aim is to raise as much money as they can to advance the education of the pupils and assist in the provision of facilities at the school.
The events themselves are enjoyable and it can be just as much fun to organise them – down the pub obviously! It’s such a lovely feeling to know that you’ve contributed to a really successful event, and in raising monies that benefit all the pupils at St Francis.
Perks of being on the PTA include:
- early access to uniform before the sales
- purchasing event tickets, such as disco and Easter Egg Hunt, before they are released
- opportunity to influence how events are run and consider new fundraising ideas
As the PTA Chair, your role is to lead the PTA, directing committee meetings, making sure everyone’s views are heard, and ensuring that everyone is involved. As an active committee member, you are likely to be leading on one or more events during the year, but this is spread around other committee members too, so it doesn’t all fall to one individual.
- Setting agendas
- Agreeing future meeting dates
- Ensuring events are on track and running to plan
- Oversight of larger events such as the Christmas and Summer Fayres
- Communications – making sure that communications about events and updates are shared with parents, using the following media:
- Facebook (posting on Facebook or making sure another colleague does this)
- School newsletter (ensuring contributions to school newsletters are written and emailed to the school in good time for inclusion in the school newsletter, either by yourself or another colleague)
- School email app (emailing the school to send out messages via the school app for those parents who do not use Facebook)
- PTA Website (posting on our website or sending to a relevant colleague to do this)
- Monitoring Facebook posts and PTA emails (alongside other colleagues – this is not solely your responsibility) and responding as appropriate
- Holding an AGM and ensuring the committee fulfils its role in terms of governance
- Working with the Treasurer to ensure that annual returns to the Charity Commission are completed on time. Please note that as Chair of the PTA, it would be required that your name is registered on the Charity Committee’s website.
- Countersigning expense claims
- Preparing Risk Assessments, or approving Risk Assessments that others have prepared
- Liaison with the school about what to fundraise for and arrangements for using the school grounds and facilities
The Vice-Chair’s role is to support the Chair with their responsibilities outlined above and deputise in the case of their absence. It will for the new Chair and Vice-Chair (should there be one) to decide how to split their duties.
- Able to work well in a team – the St Francis PTA are proud of their democratic style approach and would like to continue to be as inclusive as possible, sharing the work fairly.
- Inclusive – ensuring everyone has a voice, but being assertive enough to make a final decision.
- Organised – there is quite a bit of organisation involved in arranging meetings, managing decisions and leading or collaborating on events, and organisation is key to ensuring that events run smoothly and effectively.
- Good communicator – liaison with the school, PTA colleagues and other parents is important
Meetings typically last 1-2 hours and are held monthly on average, perhaps more in the run up to a big event. The events themselves usually last around 2-3 hours on average. Preparation work for meetings or events is probably around 30 minutes to 1 hour per week, although can be more or less depending on what events are coming up. The PTA has Messenger Chat which we use to communicate between meetings, so some time will also be spent checking this and updating with news or questions.